Pool Manager by Pros
The Operating System for Pool Service Companies

Run Your Entire
Pool Business
From One Platform

Route management, field tech app, client portal, billing, chemical tracking, shopping lists, and quality control — unified and built for pool pros.

▶ Start Free Trial — 7 Days Free See All Features →
App screen
App screen
Pool Manager main screen
App screen
App screen
33+
Platform modules
100%
Mobile-first field app
24/7
Client portal access
4
Pool techs on one platform
∞
Service records stored
Platform Modules

Everything your business
needs, in one place

From the field to the office, from routing to billing — Pool Manager by Pros covers every operation of a modern pool service company.

🗺️
Smart Route Management
Plan, optimize, and manage daily routes for multiple technicians. Drag-to-reorder, map visualization with estimated travel times, and batch transfers across the week.
📱
Field Tech Mobile App
A purpose-built mobile experience for pool technicians. Daily route, stop-by-stop navigation, service forms, chemical logging, photos, and task completion — all from the phone.
🧪
Chemical Tracking
Log pH, chlorine, alkalinity, and stabilizer on every visit. Track 8-visit trends per client with interactive charts. Auto-flag readings outside normal ranges as issues.
💧
Pool Profile & Equipment
Store gate codes, entrance details, dog alerts, pool type, volume, filter setup, pump model, heater, and automation details per client. Warranty tracking included.
💳
Local Billing & Stripe
Create and send invoices, set up recurring charges, accept payments via Stripe, generate PDFs, track AR aging, and send automated payment reminders.
🟢
Green Pool Alerts
AI-powered and heuristic green pool detection from service photos. Automatic flag creation when problematic water color is detected. OpenAI Vision integration available.
🛒
Shopping List
Manage part and supply requests from the field. Techs create items per client, mark Purchased with a truck icon, then upload proof photos when completing delivery.
🔔
Reminders & Work Orders
Office-side reminders board with Overdue, Upcoming, and Backlog columns. Work Orders schedule route stops for client tasks. Full kanban workflow for the office team.
🧾
Daily Briefing
Before each route day, technicians get a smart briefing: projected finish time, filters to wash, pending shopping items, holiday access warnings, and overdue tasks.
📊
Operations Overview
7-day service trend, live photo feed, chemical usage charts, water appearance analytics, weekly schedule distribution, and an Action Center for open issues and tasks.
🪪
Client Portal
Clients access invoices, service reports, upcoming visits, and support tickets from their own authenticated portal. Proposal approval and Stripe payment built in.
💬
Message Center & SMS
Send and receive SMS via Quo, run email campaigns, manage client communication history, and deliver automated service reports after every visit.
Field Tech Experience

The app your techs
will actually love using

Designed mobile-first for use in the field — fast, offline-capable, and built around the real workflow of a pool service technician.

Route
Service Form
Shopping List
Daily Briefing
Pool Profile
Service Logs
Admin Dashboard

Office control from
any device

Full-featured admin panel with real-time data, drag-and-drop route management, issue tracking, billing, and team oversight.

Operations Overview
Operations Overview
KPIs, live photo feed, 7-day chemical trends, green pool alerts
Route Dashboard
Route Dashboard
Drag-to-reorder stops, map view, tech schedule, batch transfers
Reminders
Reminders & Work Orders
Kanban board, overdue tracking, weekly planning, scheduling
Filter Tracking
Filter Tracking
Cleaning intervals, media replacement dates, per-client tracking
Workflow

How a perfect
service day flows

From morning briefing to final invoice — Pool Manager by Pros keeps every part of the operation connected and accountable.

1
Office plans tomorrow's route
Admin assigns stops to each technician, sets visit order, adds supplier pickups, and reviews Work Orders and reminders for the day ahead.
route_managerwork_ordersdaily_planning
2
Tech opens Daily Briefing
Before leaving, the technician reviews the day's projected finish time, filters to wash, pending shopping items, holiday warnings, and any overdue tasks.
daily_briefingfilter_trackingreminders
3
Tech performs service at each pool
Start service, review pool profile and gate code, log chemical readings, upload service photo and chemical test photo, check off service checklist, note water appearance and equipment status.
service_formchemical_logpool_profile
4
Issues & anomalies auto-flagged
The system automatically detects green pool tint in photos, low chemical readings, water level warnings, and equipment issues. Office sees them in the Issues Center and Action Center instantly.
issues_centergreen_pool_alertsopenai_vision
5
Client receives service report
After service completion, the client receives an automated email report with the service photo, chemical readings, checklist summary, and any customer-facing notes. Accessible anytime via the client portal.
service_reportclient_portalmessage_center
6
Invoice sent, payment collected
Recurring invoices go out automatically on schedule. One-time services generate invoices instantly. Clients pay via Stripe link. AR aging keeps the office on top of outstanding balances.
billingstripear_aging
What operators say

Built by pool pros,
for pool pros

Pool Manager by Pros was built from the ground up by people who operate real pool routes — not generic software adapted for pools.

"

Having the route, service history, chemicals, and billing all in one place changed how we operate. We went from running on spreadsheets to having a real operations dashboard.

MC
Mike C.
Pool Service Owner — Coral Springs, FL
"

My techs check the Daily Briefing every morning now. They know exactly which filters to wash, what to pick up, and what's urgent — before they leave the house.

AL
Ana L.
Operations Manager — Boca Raton, FL
"

The green pool detection alone is worth it. We caught two algae problems before clients even noticed. That kind of proactive quality control builds trust.

RD
Roberto D.
Pool Tech Lead — Parkland, FL
Simple Pricing

One platform,
no hidden fees

7-day free trial · No credit card required. Choose a plan and pay after your trial ends.

Starter
$19$29/mo

Up to 1 Admin + 1 Pool Techs · 100 clients

  • Full field tech mobile app
  • Route management
  • Chemical tracking & history
  • Service reports to clients
  • Shopping list
  • Basic billing (invoices)
Start free trial
Most Popular
Pro
$49/mo

Up to 1 Admin + 3 pool techs · 200 clients

  • Everything in Starter
  • Stripe payments & recurring billing
  • Client portal access
  • Green pool AI alerts
  • Work orders & reminders board
  • Filter tracking & warranty mgmt
  • SMS via Quo integration
  • Daily briefing & operations overview
Start free trial
Enterprise
Custom

Large teams · White-label options

  • Unlimited techs & clients
  • Custom integrations & API
  • Dedicated onboarding
  • White-label branding
  • Priority support
  • Custom feature development
Contact us

Ready to run a smarter
pool operation?

Join pool companies already using Pool Manager by Pros to route faster,
service better, and grow without the chaos.

▶ Start Free Trial