Pool Manager | Modern Pool Service Management Platform

Why Pool Manager

A platform built around how pool companies actually operate.

Most teams juggle spreadsheets, texts and disconnected tools. Pool Manager replaces that with one connected system where planning, field work, quality, customers and billing share the same live data, so nothing falls through the cracks.

Smart Route Management

Plan, optimize, and manage daily routes for multiple technicians. Drag-to-reorder, map visualization with estimated travel times, and batch transfers across the week.

Field Tech Mobile App

A purpose-built mobile experience for pool technicians. Daily route, stop-by-stop navigation, service forms, chemical logging, photos, and task completion — all from the phone.

Real-Time Quality Control

Service history, an issues center, green-pool alerts, skipped-service tracking and SLA monitoring keep service quality visible.

Complete Back Office

Work orders, reminders, filter tracking, shopping lists, suppliers and warranties in one connected operational workflow.

Unified Billing & Revenue

Invoices, estimates, recurring billing, online payments, statements and collection reminders that get you paid faster.

AI & Growth Engine

AI briefings and search, automated messaging, referral programs and satisfaction tracking to grow and retain customers.

Chemical Tracking

Log pH, chlorine, alkalinity, and stabilizer on every visit. Track 8-visit trends per client with interactive charts. Auto-flag readings outside normal ranges as issues.

Pool Profile & Equipment

Store gate codes, entrance details, dog alerts, pool type, volume, filter setup, pump model, heater, and automation details per client. Warranty tracking included.

Local Billing & Stripe

Create and send invoices, set up recurring charges, accept payments via Stripe, generate PDFs, track AR aging, and send automated payment reminders.

Green Pool Alerts

AI-powered and heuristic green pool detection from service photos. Automatic flag creation when problematic water color is detected. OpenAI Vision integration available.

Shopping List

Manage part and supply requests from the field. Techs create items per client, mark Purchased with a truck icon, then upload proof photos when completing delivery.

Reminders & Work Orders

Office-side reminders board with Overdue, Upcoming, and Backlog columns. Work Orders schedule route stops for client tasks. Full kanban workflow for the office team.

Daily Briefing

Before each route day, technicians get a smart briefing: projected finish time, filters to wash, pending shopping items, holiday access warnings, and overdue tasks.

Operations Overview

7-day service trend, live photo feed, chemical usage charts, water appearance analytics, weekly schedule distribution, and an Action Center for open issues and tasks.

Client Portal

Clients access invoices, service reports, upcoming visits, and support tickets from their own authenticated portal. Proposal approval and Stripe payment built in.

Message Center & SMS

Send and receive SMS via Quo, run email campaigns, manage client communication history, and deliver automated service reports after every visit.

Estimate Calculator

Don't guess the price of a cleaning service; get access to a modern pricing calculation method. Transparency and fair pricing.

Truck Fleet

Manage your fleet; the driver submits vehicle inspection reports.

Field mobile experience

Real in-field screens that power technician execution.

A mobile-first flow built for speed: route cards, maps, reminders, service forms, photos, chemistry logs, checklists and completion in a few taps.

Daily route on mobile

Stop cards, status, service type and ETA guidance in the field.

Complete service form

Photos, chemistry, checklist and final submission on site.

Field shopping workflow

Pending, purchased and completed items with proof photos.

Pool profile & history

Access details, equipment and trend charts before service starts.

Back-office command center

A modern control surface for operations, quality and revenue.

Dashboards, planning, quality workflows and billing connected in one visual workspace, so the office always knows what needs attention next.

Operations overview

Live KPIs, an action center and high-priority alerts on one screen.

Route command & maps

Plan, sequence and track routes with smart map visualization.

Work orders & scheduling

A clear service queue with due dates, priority and assignment.

Service history & quality

Photos, checklist logs, readings and verifiable service records.

Billing & collections

Invoices, statements, aging and online payment in one place.

Client portal

A branded space where customers see invoices, proposals and visits.

One connected flow

Plan. Execute. Verify. Collect. Grow.

1

Office plans tomorrow's route

Admin assigns stops to each technician, sets visit order, adds supplier pickups, and reviews Work Orders and reminders for the day ahead.

2

Tech opens Daily Briefing

Before leaving, the technician reviews the day's projected finish time, filters to wash, pending shopping items, holiday warnings, and any overdue tasks.

3

Issues & anomalies auto-flagged

The system automatically detects green pool tint in photos, low chemical readings, water level warnings, and equipment issues. Office sees them in the Issues Center and Action Center instantly.

4

Invoice sent, payment collected

Recurring invoices go out automatically on schedule. One-time services generate invoices instantly. Clients pay via Stripe link. AR aging keeps the office on top of outstanding balances.

5

Grow Faster

Campaigns, referrals and satisfaction tracking expand your base.

6

Tech performs service at each pool

Start service, review pool profile and gate code, log chemical readings, upload service photo and chemical test photo, check off service checklist, note water appearance and equipment status.

7

Client receives service report

After service completion, the client receives an automated email report with the service photo, chemical readings, checklist summary, and any customer-facing notes. Accessible anytime via the client portal.

AI built into the workflow

Turn everyday field activity into decisions, not data entry.

Pool Manager uses AI where it saves real time: a daily executive briefing, natural-language search across your operation, and assisted drafting for customer messages and replies.

AI Briefing

A plain-language executive summary of the day: priorities, risks and what changed.

AI Search

Ask questions about your operation in natural language and get direct answers.

Assisted Messaging

Draft customer messages and survey replies in the right tone, in seconds.

Smart Suggestions

Dosage suggestions and quality detection help standardize service.

Why operators choose us

Built for real pool operations

Security & governance

Role-aware access, protected sessions, secure password recovery and action traceability.

Customer experience

A portal with invoices, proposals, support and service visibility builds trust and reduces friction.

Built to scale

Standardize processes, onboard new team members faster and make monthly revenue more predictable.

What operators say

Built by pool pros,
for pool pros

Pool Manager was built from the ground up by people who operate real pool routes — not generic software adapted for pools.

Having the route, service history, chemicals, and billing all in one place changed how we operate. We went from running on spreadsheets to having a real operations dashboard.

MC

Mike C.

Pool Service Owner — Coral Springs, FL

My techs check the Daily Briefing every morning now. They know exactly which filters to wash, what to pick up, and what's urgent — before they leave the house.

AL

Ana L.

Operations Manager — Boca Raton, FL

The green pool detection alone is worth it. We caught two algae problems before clients even noticed. That kind of proactive quality control builds trust.

RD

Roberto D.

Pool Tech Lead — Parkland, FL

Simple Pricing

One platform,
no hidden fees

30-day free trial · No credit card required. Choose a plan and pay after your trial ends.

Starter

^$99 /mo

Up to 1 Admin + 1 Pool Techs · 150 clients

Full field tech mobile app
Route management
Chemical tracking & history
Service reports to clients
Shopping list
Basic billing (invoices)

Start free trial

Run every route, service and dollar from one intelligent command layer.

A platform built around how pool companies actually operate.